Every owner, with narrow redactions for a short list of sensitive items -- not a blanket right to withhold a meeting's entire record.
Short answer
Owners. CAO is explicit that “owners are entitled to access and copies of all minutes” from both board and owners’ meetings. The corporation can redact specific sensitive items within a set of minutes, but it can’t withhold the whole document because one agenda item touched something private.
Three categories: “records relating to employees of the corporation, other than their employment contracts,” “records relating to actual or contemplated litigation or insurance investigations,” and “records relating to other specific unit owners or units.” The operative word is records relating to — the corporation redacts the specific sensitive line item, not the surrounding minutes covering routine business like budget approval or a maintenance contract.
Owners can’t demand draft, unapproved minutes, though a board may choose to share them voluntarily. CAO’s own guidance encourages boards to approve drafts promptly specifically so they can be released on request — a practical nudge toward faster turnaround rather than a hard deadline. A board that sits on approving minutes for months is creating its own records-request bottleneck, since nothing becomes releasable until it’s formally approved.
Core records — minutes from the last 12 months — are capped at “20¢ per page,” with no fee at all for electronic copies. Non-core records, meaning older minutes, carry the same 20¢ cap for paper, but the corporation can charge a “reasonable” fee for anything that isn’t available electronically and has to be pulled from physical storage. If meetings are recorded, the recordings themselves are treated as non-core records subject to the same fee structure, not as something automatically included with the written minutes.
An owner requests three years of board minutes. The most recent 12 months are core records: 20¢ per page, or free if the corporation just emails a PDF. The remaining 24 months are non-core: still 20¢ per page for paper, but if those older minutes only exist in a filing cabinet rather than digitally, the corporation can pass along a reasonable retrieval cost on top. This is the same records framework covered in can we refuse a records request, and the same 30-day response clock applies to a minutes request as to any other core record.
A 30-minute call is enough to check your approval and redaction workflow.
