The logbook isn’t paperwork that documents the maintenance — under Ontario’s rules, an outdated one is its own separate problem.
Short answer
Your elevator contractor keeps the logbook, but you as the owner are the one TSSA holds accountable for it existing and being current. Ontario Regulation 209/01 requires a Maintenance Control Program for every elevating device, and TSSA’s own compliance standard treats a missing, outdated or non-device-specific logbook as grounds for a repair or replace order on its own — separate from whatever the maintenance itself actually found.
The logbook isn’t a formality TSSA glances at — it’s a pass/fail item in its own right. TSSA’s compliance standard is explicit that “if the Maintenance Control Program logbook is not on site, readily available or being maintained with up-to-date data”, that alone triggers a repair or replace order, and the same applies if “the logbook onsite is not specific to the device or logbook entries included are not applicable for components that require action.” A logbook for the wrong model, or one that hasn’t been updated since the last visit, fails the same way a skipped inspection would.
The contractor performing the work maintains the entries, but the obligation sits with the device under Ontario Regulation 209/01 (Elevating Devices), with mechanic certification governed separately under Ontario Regulation 222/01. In a condo, that ties directly into who your building has hired to manage it: a licensed condo manager is bound by a Code of Ethics that the Condominium Authority of Ontario describes as covering “being financially responsible” and “not accepting gifts from any person or company if a reasonable person might believe that the gift will influence the condo manager” — the same accountability that should extend to confirming the elevator logbook is actually current, not just filed somewhere.
Don’t wait for an inspection to find out the logbook has a gap — ask your elevator contractor to confirm, in writing, that the Maintenance Control Program logbook is on site and current every time they are on the property, the same discipline that applies to a fire alarm technician’s device records. A logbook you can’t produce on short notice is functionally the same as one that doesn’t exist.
A 30-minute call is enough to tell you whether your building's maintenance paperwork has a gap.
